Frequently Asked Questions
"What is the 2020 Seniors on the Go Expo Theme? "
Our theme this year is Connect, Create, Contribute and Be Counted:
- Connect – Senior Centers, Community Groups, Social, Relationships, Internet, Resources
- Create – Art, Memories, Healthy Meals, Advanced Directives, Future Plans, A Better You
- Contribute – Time, Talent, Life Experience, Carroll County
- Be Counted – 2020 Census
We look forward to seeing how you can incorporate this theme into your booth set-up and materials.
"What types of vendors will benefit from attending the Seniors on the Go Expo? "
Vendor registration and participation is open to all agencies, organizations, and businesses providing services to older adults, individuals with disabilities, Veterans, their caretakers and families.
"What are the drapery colors of the 2020 Seniors on the Go Expo? "
2020 booth drapery colors will be black. We believe that any signage you add to the black backdrop will be more visible.
"I would like to order giveaways to hand out. How many attendees usually visit the Expo? "
At the 2019 Expo we had 2,000 attendees.
"What are the Booth prices and Sponsorships? "
Booth prices and sponsorships have been streamlined. A list of prices and what you can expect to receive is listed on the registration form. This form is in the exhibitor information packet at the online registration link.
"Is there an Early Bird Discount? "
Yes! Take advantage of an early bird discount by registering by January 3, 2020. Paperwork and payment must be received by January 3rd. Discount prices: Business Level booth ($400) and Non-Profit booth ($200).
"I am a Non-Profit organization. Is there a discounted registration fee? "
Yes! For non-profits we have discounted the registration fee to $225 ($200 Early Bird price). To be eligible for this discount please provide a copy of your tax-exempt card to firstname.lastname@example.org.
"How do I register? "
We will be accepting online registration and online credit card payments at https://register.carrollcountymd.gov/sotge/ Or you can print out the forms and mail, along with your check made payable to Carroll County Commissioners, to:
Carroll County Bureau of Aging & Disabilities
Attn: Seniors on the Go Expo
125 Stoner Avenue
Westminster, MD 21157
Please be sure to keep a copy of this paperwork for your agency’s accounting purposes. Registration is not considered complete until forms and payment have been received.
"What if I need extra chairs for my booth? "
Two chairs are included in your booth price but if you require any additional chairs they may be ordered and paid for during the registration process and we will have them available for you on Expo day.
"Is electricity available at the booths and how much does it cost? "
Not all areas of the Shipley Arena have electricity for booths. If you require electricity for your booth, please check the online up-to-date Expo layout. All booths in red have electricity available. Please note that there will be an additional fee of $40 to have electricity available at your booth, paid during registration. If you are a Sponsor there will be no charge for electricity; however, you MUST note whether it is needed on the registration form. If it is not noted on registration form then NO electricity will be available at the booth.
"What if I want a particular booth? "
The registration form allows the opportunity to request your top 3 choices for a particular booth. Show organizers will make every attempt to honor your location request, however it is not guaranteed. Updates to the floor plan will be made on our website weekly so that you will have the ability to know which booths are still available. Sponsor booths will be assigned by show organizers (marked with an G – S – B) and booths with electricity are in red (for an additional fee of $40). Note that Exhibitor space is sold on a first come, first served basis.
"Are there food items available for vendors? "
Yes! Two wristbands are included in your registration fee which will gain you access to the Exhibitor and Staff Lounge. A continental breakfast will be available from 8:00 – 8:45 a.m. and lunch consisting of pizza, salad and chips will be available 11:30 a.m. – 1:00 p.m. Additional wristbands are $5 each, payable during booth registration.
"How can I donate a prize for the popular vendor prize bingo? "
All you have to do is make a note of what prize you will be donating on your registration form. All day during the Expo, prizes donated will be on display, indicating the vendor and booth location. Before each bingo game, the prize will be presented and the vendor donating the prize will be acknowledged.
"What if I want to be included in the Expo layout of the Official Program Guide? "
Just register by March 1, 2020 and your business name and booth number will be included in the expo layout of the Official Program Guide.
"What kind of marketing is done for the Expo? "
- Official Expo Program Guide will be distributed to over 20,000 households in the Carroll County Times Easter Sunday, April 12, 2020’s paper
- “Featured Event” notations on the Carroll County Times online calendar
- Advertising tiles on the Carroll County Times webpage
- WTTR Guest DJ event the week prior to the Expo
- WTTR will also be running radio advertisements of the Expo and its various events
- Community flyers, brochures, banners beginning this winter/spring
- Carroll County Comcast Channels 19 and 24
- Carroll County Government’s website
- Seniors on the Go Facebook page
- Yard Signs throughout Carroll County
- Local Fire Department Marquees
- All vendors will have special advertising opportunities in the Official Expo Program Guide and on WTTR
Last year we added a new banner placement and an additional 40 yard signs throughout Carroll County. If you are interested in any of our promotional materials for your place of business please let us know.
"When will I be able to set up my booth? "
Booth set up will ONLY be on Tuesday, April 14th, between 12:30 pm and 5:30 pm. There will be NO BOOTH SET-UP the day of the Expo. If you are an out-of-town vendor, please contact Leslie Wagner at 410-386-3818 to discuss your booth set-up options.
"What parking is available for vendors? "
There is vendor parking in the Buck Miller Arena, across from the entrance to the Shipley Arena. Two “Official” Vendor parking passes will be provided during booth set-up on Tuesday, April 3 (12:30-5:30pm). Please note, printable parking passes will not be emailed as in year’s past. Any vehicle without the official vendor parking pass will NOT be allowed to park in the Vendor parking lot.
"When can vendors pack up their booths? "
Because of our efforts to keep a crowd after lunch, we will ask that vendors remain set up until 2:00 pm. Then at 2:00 pm we will have a “vendor” drawing. The vendor drawn that is still completely set up, will win a free “business level” booth at the next Expo.
"If my plans change will refunds be available? "
Unfortunately, with the extensive planning involved, refunds will not be available. However, if your plans do change, you may be able to transfer your registration to another business. Please contact Expo Chair Leslie Wagner to make those changes.